General Provisions for the Use of Our Services

Responsible entity: ExoMatter GmbH, Agnes-Pockels-Bogen 1, 80992 Munich, Germany

Purpose of data processing: We process your data to grant you access to our website, process your inquiries, and send you information.

Legal basis: The processing is carried out on the basis of Art. 6 Para. 1 b) GDPR, as the processing is necessary for the provision of our services. The use of cookies, scheduling of appointments, or the transfer of further data only takes place based on your explicit consent. You have the right to revoke this consent at any time.

Storage duration: Your data will be stored as long as necessary for the provision of our services, or as long as legal retention periods require.

Cookies and trackers: We use cookies on our website to optimize our services. You can deactivate the cookies at any time or deliberately select which cookies you want to allow.

Recipient of your data: 

Our website contains external links to third-party websites and embedded videos, which may collect your data when clicked or viewed. We are not responsible for the content of these external sites. Once you click such links, the data protection regulations of the respective third-party provider apply.

If you register for one of our services via contact forms or appointment schedulers on our website, you consent to the storage and processing of your personal data so that you can receive the desired information from us. You also allow us to contact you for marketing and business development purposes.

HubSpot

On this website, we use the service HubSpot for various purposes. HubSpot is a software company from the USA with a branch in Ireland.

Contact: HubSpot, Ground Floor, Two Dockland Central Guild Street, Dublin 1, Ireland, phone: +353 1 5187500.

Hubspot is an integrated software solution that we use to cover various aspects of our online marketing. These include: Email Marketing, Social Media Publishing & Reporting, Reporting, Contact Management (e.g. user segmentation & CRM), Landing Pages and Contact Forms.

Our sign-up service allows visitors to our website to learn more about our company, download content, schedule an appointment and provide their contact information and other demographic information . This information, as well as our website content, is stored on servers operated by our software partner HubSpot. It may be used by us to contact visitors to our website and to determine which of our company’s services are of interest to them. All information we collect is subject to this privacy policy. We use all collected information exclusively to optimize our marketing measures.
More information about HubSpot’s privacy policy.
More information from HubSpot regarding EU data protection regulations

As part of the optimization of our marketing measures, the following data may be collected and processed via Hubspot:
– Geographic position
– Browser type
– Navigation information
– Referral URL
– Performance data
– Information about how often the application is used- files viewed on site
– Domain names
– Pages viewed
– Aggregated usage
– Operating system version
– Internet service provider
– IP address
– Device identifier
– Duration of visit
– Where the application was downloaded from
– Operating system
– Events that occur within the application
– Access times
— Device model and version

 The legal basis of the processing is your consent pursuant to Art. 6 (1) lit. a DSGVO. If you do not want Hubspot to collect and process the aforementioned data, you can refuse your consent or revoke it at any time with effect for the future.

The personal data will be kept for as long as it is necessary to fulfill the purpose of processing. The data will be deleted as soon as they are no longer required to achieve the purpose.

In the context of processing via HubSpot, data may be transferred to the USA. The security of the transfer is secured via so-called standard contractual clauses.)

Your rights: You have the right to information, correction, deletion, restriction of processing, and data transferability. You also have the right to object to the use of our data. You also have a right to complain to the responsible supervisory authority. If you have subscribed to our newsletter, you can unsubscribe by clicking on the link at the end of the email. If you have registered for one of our services, you can request an exported copy of the personal data we have stored about you, including all data you have provided to us. You can revoke your consent to the use and/or disclosure of your data to third parties at any time and request the complete deletion of all personal data by email at info@exomatter.ai. This does not include data that we must retain for administrative, legal, or security reasons.

Additional Provisions for Job Applications

If you apply by email for one of the positions listed on our job page, you agree to the storage and processing of all personal data, resumes, certificates, attestations, and the like that you send us. If you apply for one of our job postings via an external portal, you agree to that portal processing your data. If your application is rejected or you decide to decline our offer, your personal data will be deleted after three months unless we are legally obliged to retain them longer. You can revoke your consent at any time. If you revoke your consent to data processing and storage, we cannot further process your application. If you do not wish us to process your data electronically, you are free to send us all relevant documents by post to our company address in Munich. Please clearly indicate that you do not wish electronic processing and storage of your data.

Additional Provisions for the Use of the ExoMatter Dashboard

Introduction
Accounts for the ExoMatter Dashboard (https://dashboard.exomatter.ai), are created by the ExoMatter team for our customers and partners. It is also possible to register as a demo user via https://dashboard.exomatter.ai/register/, which provides access to demo analyses that are not intended for productive use. Our services are exclusively aimed at professional users and academic staff and are not aimed at private individuals.

Consent to data storage and use
By creating your account or logging in, you agree to the storage and processing of your personal data (email address, password, and name) to provide our services to you. This also gives us permission to use and evaluate anonymized usage statistics to track the number of users on our sites and recognize recurring visits. If you have created a demo account and have also given your consent to receive marketing communications, we may contact you for marketing and business development purposes.

Liability for content
The data we provide has been collected to the best of our knowledge and belief, but we do not assume any liability for the accuracy and completeness of the data. ExoMatter provides a list of material candidates that we deem suitable for a particular application using our algorithms. The suitability of these candidates for a specific application, the safety of these materials, and their economic efficiency must always be checked by trained personnel. Our demo data sets are intended as a demonstration of the capabilities of the dashboard and cannot be used for productive use cases. The reproduction of the demo data and its transfer to third parties is not permitted. This does not apply to unchanged raw data collected by ExoMatter from publicly accessible sources.

Your obligations
If we have created a personalized data set for you, this data set is only intended for your organization. Any transfer of this data to third parties is only allowed with the express consent of ExoMatter. As a user, you are responsible for the security of your account. You must not disclose your account data (username and password) to third parties. Users are obliged to change their initial password after the first login to their account. Users must never disclose their account passwords to third parties, including the ExoMatter team. We decline any liability for unauthorized access to your data set by third parties resulting from unauthorized access to your password. Personalized data sets can be used for commercial and scientific purposes within your own organization and its subsidiaries. This also includes using this data as a starting point for your own research and development work leading to the development of new technologies and inventions. The transfer of parts or the entirety of the data to third parties (including scientific publications and patents) requires the express consent of ExoMatter. This does not apply to unchanged raw data collected by ExoMatter from publicly accessible sources. Reproduction and reverse engineering of our algorithms are not allowed. We reserve the right to immediately delete any user account if any of the above conditions are violated.